Orientation: Virtual Academic Advising and Course Registration
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Welcome to Virginia Tech and University Studies!
Our goal is to help you with a smooth transition to Virginia Tech and our University Studies major. Below is an outline of your next steps. If you have questions feel free to email advising@vt.edu.
What is virtual academic advising and course registration?
It is the academic college portion of your VT summer orientation experience; a series of tasks and meetings designed to help you with your transition to college and class planning. It is required for all new students. You will need to complete these college specific steps in addition to the university-wide Virtual Orientation, but some of our steps and reminders may overlap.
University Studies Summer Advising and Course Registration Timeline
Starting May 6: Welcome Email
- Check your VT email for the University Studies welcome email that includes the required questionnaire.
- Welcome emails will be sent on a rolling basis after May 6 depending on when you accept your offer to attend VT.
May 19 - June 5: Fall Class Recommendation Emails
- If you have completed the required questionnaire, start looking for an email from a University Studies Advisor with a list of fall class recommendations and additional registration information.
- Fall class recommendation emails will be sent on a rolling basis between May 19 and June 5.
Starting June 6: Schedule an Appointment
- If you have completed the required questionnaire, you will be able to sign up for your future appointment with an academic advisor. The link to schedule this appointment will be sent to your VT email address.
June 11 - July 3: Meet with a University Studies Advisor
- Attend your mandatory, virtual academic advising meeting that you scheduled. This can be done after you begin registering for fall classes.
- During these individual meetings on Zoom advisors will discuss fall class recommendations and additional registration information with you.
- Appointments can be scheduled until July 18. However, if you have not met with a University Studies advisor by July 3, a registration hold will be placed on your VT account preventing you from changing your fall classes. You will still be able to schedule an appointment, and the registration hold will be removed as soon as you attend a meeting with a University Studies advisor.
June 11 – August 29: Register for Fall Classes
- Register for fall classes through Hokie SPA. This will be an ongoing process throughout the summer and can begin prior to meeting with an academic advisor.
- Additional information about registering for classes can be found on the University Studies Canvas site linked above and will be discussed during your advising meeting.
Additional VT Tasks to Complete
- Create your VT Username (PID)
- Enroll in 2-factor authentication with Duo
- Download the Duo Mobile app on your personal smartphone and enroll the device
- Access, read, and use your VT Outlook email daily
- Setup Zoom: All virtual academic advising meetings will take place through Zoom.
- Download the Navigate Student app: Connections you with campus resources and helps you schedule advising appointments.
- Complete your Virtual Orientation modules: Deadline July 31, check your VT email for more information after you accept your offer of admission. Modules will be available after May 1, plan to spend a few hours completing the modules.
- Complete the Free Application for Federal Student Aid (FAFSA) if you wish to apply for financial aid
- Complete and submit the immunization history form: Deadline June 30
- Complete and submit the housing/dining contract
- Submit your Hokie Passport ID Card photo: Deadline July 15
- Send all official high school, college, and university transcripts: All transcripts should be sent to the Office of Undergraduate Admissions through electronic transfer (i.e., Parchment) or through mail to the Office of Undergraduate Admissions, Virginia Tech, 925 Prices Fork Road, Blacksburg, VA 24061. Once final transcripts are received and processed, they will appear on Hokie SPA > Grades Menu > Transfer and Other Additional Credits.
- Send all years of official score reports for AP, IB, CLEP, etc.: All score reports should be sent to the Office of the University Registrar using the Virginia Tech school code 5859. Once scores are received and processed, they will appear on Hokie SPA > Grades Menu > Transfer and Other Additional Credits.
- Self-Reported Academic Record (SRAR): Make sure your SRAR is up to date with all your expected transfer credit before your academic advising meeting.
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Save the Date
University Studies Weeks of Welcome events in August!
- Required University Studies college Session is Friday, August 22 from 9:00 a.m.-12:00 p.m. in New Classroom Building.
- University Studies college social is Friday, August 22 from 2:00-4:00 p.m. in 2124 Gilbert Place. Come visit our University Studies office space to see where you can find your advisor in real life and grab some food and free stuff while you’re here.
We're Social!
Connect with us on Instagram @vt_universitystudies
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